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Data Transfer to third parties

The Portable Antiquities Scheme (PAS), the National Council for Metal Detecting (NCMD and the Association of Local Government Archaeological Officers (ALGAO) have now agreed the terms and conditions for the transfer of PAS data to Historic Environment Records (HERs) and Sites and Monuments Records (SMRs).

The agreement means that HERs/SMRs will be able to use PAS data for all their normal purposes, such as development-control work and research enquiries, but they will only publish findspots on the Internet in the same way as the PAS does on its database..

This is to say that no finds will be published on the Internet to more than at National Grid Reference (NGR) of 4 figures (1kmsq), and only at parish (or less) for Treasure finds and finds from sites where the finder, landowner, HER Officer or Finds Liaison Officer (FLO) believes that there is a conservation threat (such as the risk of nighthawking) if the findspot is published.

Full terms

Conditions for the transfer of data from the Portable Antiquities Scheme Database to Local Authority Historic Environment Records
The following conditions apply to all who have access to the full data held within the Portable Antiquities Scheme (PAS) Database

  1. You will not reveal your password (if one is granted) to a third party.
  2. The account is non-transferable (for example, do not log on for another person to use the database.)
  3. As an interim measure Local Authorities will only publish PAS data online1 to a National Grid Reference (NGR) level of precision no greater than 4 figures (1 kmsq). This will be reviewed on a regular basis. In the longer term all PAS reported data could be made available for public reference via Local Authority websites and elsewhere, with the overall approval of the Portable Antiquities Advisory Group2, including specific agreement from the Association of Local Government Archaeological Officers (ALGAO) and National Council for Metal Detecting (NCMD).
  4. For some PAS data, Local Authorities will only publish the locational information online to parish level (or less). These records include objects subject to the Treasure Act (1996) and sites where the finder, or the landowner, or the historic environment professionals (including Finds Liaison Officers and Historic Environment Record Officers) have reason to believe that a conservation threat to a site may result from more detailed online publication of locational data. Caution will be used/applied by the Local Authority in assessing the risk of a conservation threat. Concerns such as the perceived threat of further metal detecting being undertaken on the site without the landowner's permission with resulting loss of archaeological information will therefore be fully taken into account when such risks are being assessed.

This document can be superseded by a formal agreement ratified by the Portable Antiquities Advisory Group.

Notes:

As a user of the PAS data you will be subject to all relevant legislation such as the Data Protection Act 1998 and the Freedom of Information Act 2005.

1. Online means on the world-wide web.
2. The following organisations are members of the Portable Antiquities Advisory Group: the Museums, Libraries and Archives Council, English Heritage, the British Museum, the National Museums & Galleries of Wales, the Royal Commission on the Ancient and Historical Monuments of Wales, the Council for British Archaeology, the National Council for Metal Detecting, the Society of Museum Archaeologists, the Association of Local Government Archaeological Officers and the Country Land and Business Association.